COVID-19 Safety Precautions

Initial release: January 15, 2023.

Introduction

Please read these precautions carefully, so that you have a complete awareness and understanding of what to expect of us and what we expect of you. It is essential that all attendees comply with our precautions, to protect the health of our community and to minimize disruptions to our coachings, concerts, and other programs.

How We Developed These Requirements

These precautions were determined after consultation with experts in the fields of infectious disease, airborne viral spread, and occupational health and safety.

Changes to These Precautions

Because the COVID-19 situation is constantly evolving, it is likely that our precautions will change, and some aspects of the precautions will be finalized closer to the time of the Conference. Depending on pandemic conditions, the precautions may become more stringent or less stringent. The precautions that we are indicating now are what we can anticipate based on our understanding at this time. It is important that everyone who plans to attend the Conference commit to adhere to the precautions in effect when they attend.

If we make any changes to the precautions as specified here, we will notify all attendees prior to the Conference.

Experience in 2021 and 2022

To illustrate possible adjustments as conditions warrant: in 2021, we published precautions that included vaccination and masking requirements, but no testing requirement. As the Conference was nearing, the pandemic conditions, including case numbers, were so favorable that we relaxed our indoor and outdoor masking precautions with the exception of situations where large numbers of us were gathered together indoors. While we were at the Conference, the Delta variant began surging and we decided that we could proceed with our final week, but with the original masking precautions reinstated. We also added a rapid testing requirement for that final week, administering the tests as a prerequisite to registration and then again at mid-week.

In 2022, we published precautions that included vaccination, testing, and masking requirements. Transmission rates for Omicron variants were high during the summer, and we were not able to relax any of the requirements.

In both 2021 and 2022, all decisions about precautions and adjustments to them were made after consultation with medical advisors, and no known COVID-19 cases were contracted at the Conference.

2023 Precautions

  1. Vaccination: We require that all Conference attendees be up-to-date with their COVID-19 vaccinations as of June 18 (three weeks before the Conference), and we require documentation of each person’s up-to-date status. The definition of “up-to-date” will follow the latest recommendations by the CDC and includes a bivalent booster.

    Colgate University requires up-to-date vaccination status for its students, faculty, and staff, but allows medical or religious exemptions. Currently, the vast majority of Colgate’s students, faculty, and staff are fully vaccinated.

  2. Masking: Masking requirements will be determined closer to the time of the Conference and communicated to all attendees. See the next item regarding types of masks.

  3. Types of Masks: If and when required, masks must be well-fitting N95, KN95, or KF94 masks without valves. Because masking might be required, you should procure an adequate supply of one of these types of masks that fit you well, and bring them with you to the Conference. For some people, achieving a seal with the mask might require removing facial hair.

  4. Testing: Testing requirements will be determined closer to the time of the Conference and communicated to all attendees. We currently expect to require testing before travel to the Conference, upon arrival, and during the Conference.
  5. The Conference will provide the test kits for all rapid antigen tests that we administer on site during the Conference.

  6. Large Gatherings and Social Events: We will determine closer to the time of the Conference whether seminars and concerts will be open to the public and whether precautions or limitations will apply to these and other gatherings such as musicales and meetings.

  7. Symptom and Exposure Monitoring Before the Conference: If you experience any of the following within ten days prior to your planned arrival at the Conference, we require that you notify us as soon as possible:
    • positive COVID-19 test
    • COVID-19 symptoms
    • close contact with someone diagnosed with COVID-19
    • being directed to isolate or quarantine
  8. Prearrival Precautions: For at least one week before your arrival at the Conference, we ask that you do everything you can to avoid exposure to COVID-19, including:
    • No indoor eating/drinking at restaurants or bars
    • Avoid gatherings with people other than those in your household
    • Remain N95/KN95/KF94 masked indoors at all times when with people other than members of your household, including during travel
  9. Interacting with Non-Conference People: While at the Conference, in order to reduce exposure for those at the Conference with you, we request that you minimize interactions with people not enrolled with the Conference, including off-campus outings. If you do leave campus, we ask that you use an abundance of caution, that you not dine indoors at restaurants, and that you mask while indoors with other people.

  10. Symptoms and Exposure While At the Conference: We require that you notify us as soon as possible if, while at the Conference, you experience either of the following:
    • COVID-19 symptoms
    • close contact with someone diagnosed with COVID-19
  11. Symptoms and Diagnosis After Departing the Conference: We require that you notify us as soon as possible if, within ten days after departing the Conference, you experience either of the following:
    • COVID-19 symptoms
    • diagnosis with COVID-19

The Chamber Music Conference and Composers’ Forum of the East, Inc.
Tobias Werner, Music Director
Donald Crockett, Senior Composer-in-Residence
Susie Ikeda, Executive Director

617-447-1808 | cmceast@cmceast.org
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