COVID-19 Safety Precautions

Initial release: January 15, 2023.
Revision date: June 29, 2023.

Introduction

Please read these precautions carefully, so that you have a complete awareness and understanding of what to expect of us and what we expect of you. It is essential that all attendees comply with our precautions, to protect the health of our community and to minimize disruptions to our coachings, concerts, and other programs.

This revision of the precautions supersedes the version we released initially; all changes are indicated with the date of the change.

How We Developed These Requirements

These precautions were determined after consultation with experts in the fields of infectious disease, airborne viral spread, and occupational health and safety.

Changes to These Precautions

Because the COVID-19 situation is constantly evolving, it is likely that our precautions will change, and some aspects of the precautions will be finalized closer to the time of the Conference. Depending on pandemic conditions, the precautions may become more stringent or less stringent. The precautions that we are indicating now are what we can anticipate based on our understanding at this time. It is important that everyone who plans to attend the Conference commit to adhere to the precautions in effect when they attend.

If we make any changes to the precautions as specified here, we will notify all attendees prior to the Conference.

June 29, 2023 Update:

If conditions significantly change before or during the Conference, the precautions may be revised again.

Experience in 2021 and 2022

To illustrate possible adjustments as conditions warrant: in 2021, we published precautions that included vaccination and masking requirements, but no testing requirement. As the Conference was nearing, the pandemic conditions, including case numbers, were so favorable that we relaxed our indoor and outdoor masking precautions with the exception of situations where large numbers of us were gathered together indoors. While we were at the Conference, the Delta variant began surging and we decided that we could proceed with our final week, but with the original masking precautions reinstated. We also added a rapid testing requirement for that final week, administering the tests as a prerequisite to registration and then again at mid-week.

In 2022, we published precautions that included vaccination, testing, and masking requirements. Transmission rates for Omicron variants were high during the summer, and we were not able to relax any of the requirements.

In both 2021 and 2022, all decisions about precautions and adjustments to them were made after consultation with medical advisors, and no known COVID-19 cases were contracted at the Conference.

2023 Precautions

  1. Vaccination: We require that all Conference attendees be up-to-date with their COVID-19 vaccinations as of June 18 (three weeks before the Conference), and we require documentation of each person’s up-to-date status. The definition of “up-to-date” will follow the latest recommendations by the CDC and includes one bivalent booster. If you have already provided documentation of one bivalent booster, you do not need to submit additional documentation.

    (Revised June 29, 2023) Colgate University ended its COVID vaccination requirement for students, faculty, and staff, as of May 11, 2023. The Conference’s vaccination requirements have not changed.

  2. Masking (Revised June 29, 2023):
    • Masking is encouraged at all CMC events that involve only CMC attendees. This includes coachings, rehearsals, musicales, seminars, parties, and other CMC-only events.
    • Masking is required in the dining hall, except while you are eating. Mask, for example, while you are getting food or returning dishes.
    • At faculty concerts, which will be open to the public, masking is required for all audience members (CMC and non-CMC) and is optional for the faculty performers while onstage or backstage.
    • As noted in item 8 below, masking is required whenever you are indoors in proximity to non-CMC people.
    • See the next item regarding types of masks.
  3. Types of Masks: If and when required, masks must be well-fitting N95, KN95, or KF94 masks without valves. You should procure an adequate supply of one of these types of masks that fit you well, and bring them with you to the Conference. For some people, achieving a seal with the mask might require removing facial hair.

  4. Testing (Revised June 29, 2023):
    • Before you travel to the Conference: We require that you take three rapid antigen tests before you travel to the Conference, per CDC and FDA guidance for the use of antigen tests to check COVID-19 status. These tests will be four days before your arrival, two days before your arrival, and on arrival day (before you leave home). For almost everyone, this means self-testing on Wednesday, Friday, and Sunday before you travel to the Conference. You are responsible for procuring the kits for these tests. Along with the result of each test, you will also be asked to report whether you have any COVID symptoms. Every attendee will receive an email detailing these requirements. The form you will fill out and submit after each test is at cmceast.org/reporting.
    • At the Conference: We will administer rapid antigen tests to all attendees upon arrival on Sunday, and again on Tuesday and Thursday. (For those attending more than one week, tests will be scheduled on the Sundays between weeks.) The Conference will provide the test kits for all rapid antigen tests that we administer on site during the Conference.
  5. Large Gatherings and Social Events (Revised June 29, 2023):
    • Faculty concerts will be open to the public, and masking is required for all audience members.
    • Seminars will not be open to the public.
    • Conference social events will be outdoors as much as possible, with refreshments provided under a tent.
    • No Conference meetings will take place over meals.
  6. Symptom and Exposure Monitoring Before the Conference: If you experience any of the following within ten days prior to your planned arrival at the Conference, we require that you notify us as soon as possible:
    • positive COVID-19 test
    • COVID-19 symptoms
    • close contact with someone diagnosed with COVID-19
    • being directed to isolate or quarantine
  7. Prearrival Precautions: For at least one week before your arrival at the Conference, we ask that you do everything you can to avoid exposure to COVID-19, including:
    • No indoor eating/drinking at restaurants or bars
    • Avoid gatherings with people other than those in your household
    • Remain N95/KN95/KF94 masked indoors at all times when with people other than members of your household, including during travel
  8. Interacting with Non-Conference People: While at the Conference, in order to reduce exposure for those at the Conference with you, we request that you minimize interactions with people not enrolled with the Conference, including off-campus outings. If you do leave campus, we ask that you use an abundance of caution, that you not dine indoors at restaurants, and that you mask while indoors with other people.

  9. Symptoms and Exposure While At the Conference: We require that you notify us as soon as possible if, while at the Conference, you experience either of the following:
    • COVID-19 symptoms
    • close contact with someone diagnosed with COVID-19
  10. Symptoms and Diagnosis After Departing the Conference: We require that you notify us as soon as possible if, within ten days after departing the Conference, you experience either of the following:
    • COVID-19 symptoms
    • diagnosis with COVID-19

The Chamber Music Conference and Composers’ Forum of the East, Inc.
Tobias Werner, Music Director
Donald Crockett, Senior Composer-in-Residence
Susie Ikeda, Executive Director

617-447-1808 | cmceast@cmceast.org
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