Health Precautions

Initial release: January 16, 2024.

Introduction

The interdependencies of the coaching schedule make our program extremely vulnerable to any one person (or more) having to withdraw or leave due to illness. We have established these precautions based on the most current advice of our highly expert medical consultants for the purpose of protecting our community and reducing the risk of disruption to our coaching program.

In 2023, we followed a COVID-19 risk mitigation approach that included up-to-date vaccination, pre-arrival and on-campus rapid antigen testing, and indoor masking wherever non-Conference personnel were present. We believe our precautions played an important part in our full, four week program being entirely COVID-19 free – though we know of several other adult summer music programs that had to cut back their activities due to COVID-19 outbreaks.

Please read these 2024 precautions carefully, so that you have a complete awareness and understanding of what to expect of us and what we expect of you. Compliance is required for everyone at the Conference.

Because the conditions are constantly evolving, our precautions could change, and some aspects of the precautions will be finalized closer to the time of the Conference. The precautions that we are specifying now are what we anticipate based on our understanding at this time. It is important that everyone who plans to attend the Conference commit to adhere to the precautions in effect when they attend.

If we make any changes to the precautions as specified here, we will notify all attendees prior to the Conference.

2024 Precautions

  1. Vaccination: We require that all Conference attendees be up-to-date with their COVID-19 vaccinations as of June 16 (three weeks before the Conference), and we require documentation of each person’s up-to-date status. The definition of “up-to-date” will follow the latest recommendations by the CDC and currently means receiving a COVID-19 vaccination on 9/12/23 or later. The vaccine may be from Pfizer-BioNTech or Moderna. Novavax is also an option if you have previously been vaccinated for COVID-19.

  2. Masking: Masking requirements will be determined closer to the time of the Conference and communicated to all attendees. If and when required, masks must be well-fitting N95, KN95, or KF94 masks without valves.

  3. Testing: Testing requirements will be determined closer to the time of the Conference and communicated to all attendees. We currently expect to require testing before travel to the Conference, upon arrival, and during the Conference.

    The Conference will provide the test kits for all tests that we administer on site during the Conference.

  4. Large Gatherings and Social Events: We will determine closer to the time of the Conference whether seminars and concerts will be open to the public and whether precautions or limitations will apply to these and other gatherings such as musicales and meetings.

  5. Symptom and Exposure Monitoring Before the Conference: If you experience any of the following within ten days prior to your planned arrival at the Conference, we require that you notify us as soon as possible:
    • positive COVID-19 test
    • COVID-19 symptoms (CDC’s list can be seen here)
    • close contact with someone diagnosed with COVID-19
    • being directed to isolate or quarantine
    • cold-like symptoms, even if testing negative for COVID-19
  6. Prearrival Precautions: For at least one week before your arrival at the Conference, we ask that you be particularly mindful of activities that can increase your exposure to COVID-19 and other illnesses, including:
    • indoor eating/drinking at restaurants or bars
    • gatherings with people other than those in your household
    • being unmasked indoors with people other than members of your household
  7. Interacting with Non-Conference People: While at the Conference, in order to reduce exposure for those at the Conference with you, we request that you minimize interactions with people not enrolled with the Conference, including off-campus outings. If you do leave campus, we ask that you use an abundance of caution, that you mask while indoors with other people, and that you dine outdoors where possible.

  8. Symptoms and Exposure While At the Conference: We require that you notify us as soon as possible if, while at the Conference, you experience either of the following:
    • COVID-19 symptoms
    • close contact with someone diagnosed with COVID-19
  9. Symptoms and Diagnosis After Departing the Conference: We require that you notify us as soon as possible if, within ten days after departing the Conference, you experience either of the following:
    • COVID-19 symptoms
    • diagnosis with COVID-19

The Chamber Music Conference and Composers’ Forum of the East, Inc.
Tobias Werner, Music Director
Donald Crockett, Senior Composer-in-Residence
Susie Ikeda, Executive Director

617-447-1808 | cmceast@cmceast.org
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